DATA PROTECTION POLICY
MIES International Ltd is fully committed to full compliance with the requirements of the General Data Protection Regulation 2018. MIES International Ltd will therefore follow procedures which aim to ensure that all employees and any third parties who have access to any personal data held by, or on behalf of, the company are aware of and abide by their duties under GDPR 2018.
Statement of Policy
MIES International Ltd needs to collect and use information about people with whom it works in order to operate and carry out its functions. These may include members of the public, current, past and prospective employees and any suppliers that we do business with. In addition, we may be required by law to collect and use information. This personal information must be handled and dealt with properly however it is collected, recorded and used, and whether it is on paper, in computer records or recorded by other means.
The company regards the lawful and appropriate treatment of personal information as very important to its successful operations and essential to maintaining confidence between the organisation and those to whom it serves and does business. It therefore fully endorses and adheres to the principles of GDPR 2018.
Handling Personal Data
MIES International Ltd will, through management and use of appropriate controls, monitor and review:
Use of personal data in the most efficient and effective way to deliver its contracts or services
Ensure to collect and process only the data or information which is needed
Use personal data for such purposes as described at the point of collection, or for purposes which are legally permitted.
Endeavour to ensure information is accurate
Not keep personal data for longer than is required
Securely destroy data which is no longer needed
Take appropriate technical and organisational security measures to safeguard the personal data it collects
Ensure that data is not transferred without suitable safeguards
Ensure that there is general information made available as to the rights to access information held about individuals.
Ensuring that the rights of people who give us access to their personal data can be fully exercised under the GDPA 2018. These rights include:
The right to be informed
The right of access to personal information
The right to request rectification
The right to restrict processing in certain circumstances
The right to request erasure
The right to data portability
The right to object to processing
The principles of Data Protection
All MIES International Ltd employees processing personal data must comply with 6 principles of good practice. These principles are legally enforceable and require that personal data shall be:
1. Processed lawfully, fairly and in a transparent manner in relation to individuals.
2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes. Further processing for archiving purposes, monitoring, reporting and marketing purposes will not be considered compatible and will be implemented in line with the requirements of GDPR 2018.
3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
4. Accurate and where necessary kept up to date. Every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, is erased or rectified without delay.
5. Kept in a form which permits identification of data subjects for no longer than is necessary for which the personal data are processed. Personal data may be stored for no longer than necessary for the purposes for which the personal data is processed. Personal data may be stored for longer periods insofar as the personal data will be processed solely for legal purposes, archiving purposes, monitoring, reporting and marketing purposes, subject to implementation of the appropriate technical and organisational measure required by the GDPS 2018 in order to safeguard the rights and freedoms of the individual.
6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures and in accordance with the rights of data subjects and in accordance with the rights of data subjects under the GDPR 2018.
The GDPR 2018 provides conditions for the processing of any personal data. It also makes the distinction between personal data and Special category data.
Personal data is defined as any information relating to an identified or identifiable natural person.
Special category data is defined as personal data consisting of information as to:
Racial or ethnic origin
Trade Union membership
Physical or mental health or condition
Sexual life or sexual orientation
This policy is the MIES International Ltd Data Protection Policy. The company can amend it at any time. All employees and others who handle, process, transport and store personal data must adhere to the rules of this policy. Any breach of the policy will be taken seriously and appropriate actions, including disciplinary will be taken.
MIES International Ltd will ensure that appropriate security measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to personal data. The company will ensure that all of its employees receive data processing training. The company will ensure that before any data is transferred to a third party they agree to comply with the data protection procedures in place or that they will put in place adequate measures.
MIES International Ltd trades as an International Freight Forwarding, Export Packing and freight consultancy.
When you transact with the company we will collect personal information about you, including (but not limited to) your name, address, contact telephone numbers and email address
MIES International Ltd has created this privacy statement under the General Data Protection Regulations 2018. The statement is for your information and it covers how we collect, use, disclose and store your personal data.
MIES International Ltd is committed to protecting your personal information. This Privacy Statement relates to our use of any personal information we collect from you. It also relates to our use of any personal information you provide to us by phone, SMS, email, in letters or in person.
This Privacy Statement explains the following:
What personal information we collect about you.
How we use information collected about you.
Under which circumstances we may disclose your personal details to any third party.
Your choices around what personal information you provide to us.
MIES International Ltd is committed to safeguarding your personal information. Whenever you provide such information we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information, including the General Data Protection Regulations 2018. No system of data storage can be completely secure; if you have any concerns or complaints that your personal data held by us could have been compromised, i.e. someone could have discovered your personal details held by us, please contact us immediately.
How will MIES International Ltd use the information it collects about me?
MIES International Ltd will use your personal information for a number of purposes including:
Ensuring that we have accurate information so that we may communicate with you during any absence from work
Ensuring that we have accurate information for internal reporting
Ensuring we have accurate information to carry out our legal responsibilities regarding employment.
Will MIES International Ltd share my personal information with anyone else?
We will keep your information within the organisation except where disclosure is required or permitted by law, for example to government bodies and law enforcement agencies.
Generally we will use your information within the organisation and will only share it outside where you have requested it, or given consent.
How long will MIES International Ltd keep my information?
We will hold your information on our systems for as long as necessary for your employment and for any legal requirements. It is anticipated that we will hold your personal information for a period of 7 years; this is a legal requirement which we have to meet.
Can my data be deleted?
You can always ask for your data to be deleted. However, please bear in mind that we are required to hold your data for a minimum period of 7 years for legal reasons.
How does MIES International Ltd Store my Data?
Your data is stored on a secure PC and not on the company network. Information is also stored in personnel folders which are kept in a locked cabinet in a secure room
Can I find out what personal information MIES International Ltd holds on me?
Under the General Data Protection Regulations 2018 you have the right to request a copy of the personal data we hold and to have any inaccuracies corrected. We have a legal duty to supply, correct or delete personal information held about you on our files. Please address requests and questions about this Privacy Statement to the Managing Director.